This is to inform you what data I am collecting from you and what I intend to do with it.
What data do I keep and why do I need it?
Name and age – this is basic information that helps me get to know you.
Address, email address, phone number – I use this as a way of contacting you regarding your sessions. I will mainly use the method you first contacted me on but if I cannot reach you, I will try a different method.
Next of kin/medical professional’s details – If I was worried that you were at risk then I may need to contact your next of kin or medical professional, if I can. I will let you know when/if I am going to do this.
Session notes – I keep brief notes of our session(s), [add in a description of how these are kept].
Will I share your data and if I do, who will I share it with and for what purpose?
It is very unlikely that I will share your data. I will not sell it on or use it for unethical reasons. I may have to share it if my notes are subpoenaed by court, if you or anyone you tell me about is at harm or risk of harm I may have to pass this information on. I may also discuss your case during supervision but I only use your first name.
How will I store your data?
It is mainly stored as hard copy in a locked filing cabinet. Immediately after the work is finished, I transfer the data with your initials to my password protected computer. Your phone number(s) may be kept in my business mobile phone with your first name and last initial. Only I will access your information.
How long will I store your data for and how will I dispose of it?
I will keep your details and session notes for the time required by my insurer (currently 7). After this time I will destroy any document with your personal information and delete your phone number out of my mobile phone.
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Environmental Policy
At Phenomenal Therapy, we are committed to minimising our impact on the environment. As a therpay provider, we recognise that our operations have an environmental impact, and we strive to ensure that our activities are environmentally sustainable.
Our Environmental Objectives
– To minimise paper usage by utilising digital communication and document management wherever possible.
– To promote energy-efficient practices, such as turning off lights and electronics when not in use.
– To encourage environmentally responsible behavior among our employees by providing training and resources.
– To manage waste generated from our operations responsibly by reducing waste, reusing materials where possible, and recycling whenever feasible.
This environmental policy represents our commitment to environmental sustainability and responsibility. We will continue to strive for environmental excellence and make improvements in our operations to minimise our impact on the environment.